No-show recovery

Example scenario

Client missed a massage. System sends -10% for the next visit; owner sees a Pipedrive task with call transcript notes.

When it runs

The playbook starts automatically when Coldbot tags a call or event as: “Visit marked no-show”. You can narrow filters (location, channel, business hours) without changing the voice script.

• ✓Visit marked no-show

What happens automatically

Each step runs in sequence (or in parallel where noted). No copy-paste between voice AI, SMS gateway, and CRM.

• ✓SMS with -10% code
• ✓“Call back” task in Pipedrive
• ✓Resend email with booking link

What you configure

Tunable during onboarding — copy, thresholds, and channel priority:

• ✓One-time SMS code
• ✓30-day cooldown
• ✓Recovered visits report

Recommended integrations

Native connectors or Zapier/Make/webhooks. Status “coming soon” means we enable it on request during rollout.

• ✓SMSAPI
• ✓Pipedrive
• ✓Resend

Works with voice templates

Deploy these agent scripts together with the playbook — same disposition tags power both sides:

• ✓Beauty & Barber Booking
• ✓AI Appointment Booking

Onboarding checklist

We configure this playbook during Coldbot setup — usually in one working session:

• ✓Map disposition tags from your voice script
• ✓Connect integrations (OAuth or API keys)
• ✓Test SMS/e-mail copy on a sandbox number
• ✓Dry-run on 3 sample calls before go-live
• ✓Enable monitoring webhook + weekly report

Zapier / Make recipe

We export a starter automation: Coldbot webhook → your stack. Field mapping is done in onboarding.

• ✓Trigger: call.completed or calendar.event
• ✓Filter by disposition / tag
• ✓Branches: SMS, CRM update, Slack, payment link

FAQ

Frequently asked questions